The Financial Mechanism Office (FMO)

Scope Grants Management Systems As an Information Technology Officer, you will work in the Grants Management Systems Unit (GMS), a team whose main responsibilities are managing the development and user support for our grants management IT system named GrACE. GrACE is an acronym for Grants Administration and Collaboration Environment. GrACE is a documentation, information, reporting and business process system which is custom designed for the EEA and Norway Grants. GrACE is used daily by over 1000 users in 20 countries around Europe. The system is designed and planned by the FMO with the collaboration of an external software company for development and maintenance services. The team’s tasks include project management, analysis, implementation, testing, quality control, continuous maintenance of GrACE and handling the GrACE Support Desk. The GMS Unit is also responsible for information management and several other central systems, such as SharePoint, support portals for various topics, a central planning calendar, and a tool used for banking integration. The GMS Unit does not perform general IT tasks, as the FMO receives IT equipment and support from EFTA IT. The GMS Unit prides itself on giving personal and quality support responses to users of the systems. This also includes analysing the support questions and improving GrACE where it would be beneficial to do so. The GMS Unit is the liaison between all the various departments in the FMO with an overview of all tasks and functionalities, and tailors GrACE and the information management systems to work optimally for both the FMO and all the users externally. You will be reporting to the Head of the GMS Unit. You may be asked to travel occasionally within Europe. Tasks The main tasks of the Information Technology Officer will include:  Offering support to the users of the grants management and records management systems including problem analysis and follow-up;  Facilitating the support communication between FMO and GrACE developers;  Application management of the grants management and records management and archiving systems;  Logging change requests based on user needs and participating in testing of new features;  Driving contributions needed for ensuring that the organisation has end-user friendly and effective IT application;  Liaising with stakeholders and gathering requirements;  Providing training to the users of GrACE, both within the organisation and for external users;  Creating user manuals, preparing documentation, presentations and training material;  Supporting decommissioning legacy systems and disposing of their information;  Assisting in other IT related tasks as needed.

Scope and tasks: As a Bilateral and Sector Officer, you will be working closely with all units in the FMO; however, you will be assigned to the Country and Bilateral Cooperation Unit reporting directly to the Head of Unit. You will have a key role in strengthening bilateral relations between Liechtenstein and the Beneficiary states, while also fostering collaboration with other donor states. Additionally, your tasks will include coordinating Liechtenstein’s strategic and bilateral interests within the FMO. You will be required to travel to successfully fulfil your duties. Key Responsibilities: Strengthen Bilateral Relations: Ensure programmes contribute to the EEA and Norway Grants’ objective of strengthening bilateral relations between donor and beneficiary states, with particular focus on Liechtenstein; facilitate bilateral partnerships in programmes and projects and in the bilateral funds. Horizontal role: Facilitate effective collaboration and integration across beneficiary countries, programmes and priorities and with a special emphasis on education, digitalisation and the earmarking of funds to address the consequences in the Beneficiary States of the invasion of Ukraine. Communication and Coordination: Liaise with Donor State Ministries of Foreign Affairs, in particular with Liechtenstein, maintain contacts and provide guidance externally to institutions and organisations in both Donor and Beneficiary States, aligning Liechtenstein’s strategic and bilateral interests in priority sectors and coordinate with FMO colleagues in this regard; Identify relevant platforms and events for the representation of the Grants, communicate opportunities and exchange results, best practices and lessons learned; Manage Information and Reporting: Manage FMO online documentation and reporting systems as well as other tools to track and report on programme progress and bilateral cooperation results. Enhance reporting on bilateral results and improve bilateral work within the EEA and Norway Grants. Training and Representation: Contribute to planning and conducting internal and external training sessions. Administrative and Team Tasks: Work within the bilateral team to maintain day-to-day contacts with Donor and Beneficiary States, oversee Joint Committees for the Bilateral Fund and DPPs, and report to FMO management and Donor States. Other Tasks: Perform additional tasks as required based on evolving FMO needs, incl. e.g. taking on programme management, country responsibilities and contributing to administrative tasks.

Scope As a Country Officer at the FMO, you serve as the primary contact point between the FMO, the National Focal Point in the Beneficiary State(s) and the Donor States. You coordinate the FMO’s work in Beneficiary State(s), maintaining an overview and following up on the implementation of the EEA and Norway Grants. During the negotiations of Memoranda of Understanding and Annual Meetings, you play a key role in preparing meetings and supporting the Donor States. You also provide guidance to the National Focal Point(s) on policy questions related to the Grants and contribute to the bilateral objectives of the Grants. To be successful in this position, you must continuously monitor and analyse political, social, and economic developments in the Beneficiary State(s) that is under your responsibility. Furthermore, you advise the Donor States on any issues relevant to the Grants in the Beneficiary State(s) under your responsibility. You are also expected to conduct risk analysis and cross-cutting analysis of developments in Beneficiary States. You will report to the Head of the Country and Bilateral Cooperation Unit. As part of your role, you will also engage in travel to fulfil your responsibilities. With this recruitment process, the FMO will hire candidates to fill 3 positions, each focusing on several countries. The portfolios will be defined based on the overall needs of the team and by the knowledge and preferences of the successful candidates. We ask you to specify which country or region would be your primary interest or work focus. We are particularly interested in competence on the following Beneficiary States or regions: - Bulgaria - Cyprus - Estonia - Hungary - Latvia - Malta - Portugal - Slovakia The Country and Bilateral Unit works as a team and you are expected to be flexible and contribute to the team’s deliveries even though it is not a formal part of your portfolio. You may also be asked to take on other tasks such as the role of Country Officer for other Beneficiary States or programme management.