Jobs

Scope The Internal Market Division (IMD) of the Secretariat is responsible for serving the EEA EFTA States in their work related to the EEA Agreement. This entails both monitoring and influencing legislation in process on the EU side and facilitating timely incorporation of adopted EEA relevant legislation into the EEA Agreement. The scope of responsibility covers all policy areas of the EEA Agreement and includes free movement of goods, services, capital and persons, as well as horizontal areas relevant to the four freedoms. The Division consists of 22 persons including 2 Administrative Coordinators.  The Administrative Coordinators play a central role in the IMD. We are looking for a highly motivated team player who is willing to take on challenging tasks and provide extensive administrative support and assistance to the Director and the Deputy Director, the colleagues in the IMD and its external partners. The selected candidate will have to demonstrate a high level of independence and proactivity and that s/he is able to work efficiently under pressure and juggling a variety of tasks at all times. The main tasks of the successful applicant will be the following:  Assisting IMD colleagues with the preparations of meetings, including drafting agendas and reports, producing statistics and overviews, editing and formatting documents  Collection and coordination of input to various processes and documents related to the management of the EEA Agreement, from internal and external partners, ensuring quality and keeping deadlines Providing onsite support and managing logistical arrangements (internal and external) at and for meetings and seminars Proof-reading of reports and other relevant documents in English Keep up-to-date the IMD contacts database and mailing lists  Distribute, finalise and publish relevant documents, and update the EFTA website, portal (intranet) and extranet Close cooperation with and back-up of other coordinators within the IMD and in EFTA as needed Handling of invoices and expenses for IMD Liaising internally with the Administration Division regarding absences and other practical matters The successful applicant must be willing to take on other tasks as required.